P2P Process: From Purchase to Payment

Step 1: Create a Requisition

1. PunchOut  – Order through direct supplier site
2. Goods – Order by Quantity
3. Services – Order by Dollar Amount
4. Blanket PO – Order by Dollar Amount

Step 2: Requisition goes through departmental and campus approvals.

Step 3: Purchase Order is sent to the supplier via email.

Step 4: Goods/services are provided by supplier.

Step 5: Department confirms that the goods/services have successfully been provided by creating a receipt. 

Step 6: Invoices MUST be sent to payment@rice.edu with the associated PO number. 

Step 7: Payment status can be viewed within the life cycle of the requisition/purchase order.