Rice University requires a “three way match” to pay for goods and services. This includes a purchase order, an iO receipt, and an invoice.
Receiving is required by all Procurement Requesters once goods are delivered or services are rendered. Receipts must be completed on all purchase orders, regardless of dollar amount, with the exception of Non-Standard Disbursements.
Who can do receiving?
- There are two people that can do receiving for the requisition: the Entered by (person that created the Requisition) or Requester (person that is designated as the Requester by the person that created the Requisition).
- If needed, you can partially receive on a PO, and later create an additional receipt to complete receiving.
Please note: You can create a receipt the moment a PO is created. Receipts are not a signal that an invoice was received or is available – posting the receipt means you have received the good/service. If Receiving is not done then the supplier will not be paid when the invoice is posted.
Click here to view the job aid to create or correct a receipt.