Closing an Encumbrance in iO- Wire Transfers with Open Encumbrance due to Foreign Currency. Encumbrance is the difference of the foreign currency exchange rate, due to the rate the day the currency was purchased. For any open encumbrance, correct the receipt for the actual invoiced amount. It will be different due to fluctuating currency rates. Then submit a change order for the difference, this will close out the PO/Encumbrance.
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As we approach fiscal year end in June, it may become necessary for departments to begin closing encumbrances (now called committed costs) in iO. If there is a discrepancy between the amount/quantity you ordered as Procurement Requester and the amount/quantity received and invoiced, departments would need to close the Purchase Order by reducing the amount on the requisition.
These changes can only be completed by the Entered by Procurement Requester, unless the requisition is assigned to another user. Users will first view the Requisition Life Cycle, and record the amount to which the PO should be reduced. Then, the Requester can open the requisition and initiate the change order.
Once the change order has been approved, the remaining money will be returned to the encumbered fund. Please note, this could take up to 24-48 hours to reflect in the iO Dashboards.